Office Information

WVU Extension Service
Kanawha County Office
4700 MacCorkle Avenue SE
Suite 101
Charleston, WV 25304

Phone: 304-720-9573
Fax: 304-205-7863
Hours: Mon-Fri 8:00-4:00
Driving Directions

Topic 2: Camp Rules & Policies

Topic 2: Camp Rules & Policies

Rules and policies are in place to provide a safe and respectful camp atmosphere for campers and staff. The following will be covered in this section of the training: * WVU 4-H Camp Policies * WVU Policies * Chain of Command * Duty to Inform (teens should not review the material in this section) * Volunteer Code of Conduct (adult volunteers) and Member Code of Conduct (campers/ teen camp counselors) * WVU 4-H Camp Policies * Harassment Policy

4-H Camp recognizes that a person’s right to freedom from discrimination includes the opportunity to work in an environment untainted by harassment. Offensive speech and conduct are wholly inappropriate and intolerable at any 4-H Camp. Harassment includes all unwelcome advances, written or verbal innuendos, threats, insults, or disparaging remarks concerning a person’s gender, national origin, race, creed, color, ancestry, age, sexual orientation, veteran status, physical or mental disability, or religious beliefs that are offensive to a person associated with the 4-H Camp program.

Sexual Harassment Policy

In addition to the above, sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and conduct of a sexual nature. Any camper or staff member who has a question or concern regarding any type of discrimination or harassment is encouraged to bring it to the attention of the Camp Director.

Pranks & Hazing Policy

Due to the fact that every camper has the right to a safe, secure and fun week at camp, no camper or staff will willfully tease, harass, or pick on another person at camp. Tools of harassment include, but are not limited to, water balloons, shaving cream, tape, etc. If a camper or staff member is caught using these (for this purpose), they are subject to consideration for going home. Many people believe that “pranks” are a traditional camp concept, but they are not and will not be tolerated at any
4-H Camp.

Dress Code

Staff and campers are expected to dress appropriately while at camp. No clothing is to be worn at camp with offensive language or symbols.

Music Policy

All music played or used at 4-H Camps will be “radio edit” only. Music with language deemed inappropriate will not be allowed under any circumstance.

WVU Policies

Search & Seizure
Only West Virginia University Extension Faculty and Adult Staff, responsible for camping programs and events, have the right to conduct a search of participants’ outer clothing, luggage, personal belongings, lodging rooms, and furniture being used by a participant if there is “reasonable suspicion” that the participant has something in his/her possession that is not allowed on site. Any contraband that is found will be handled according to state and local laws, or in compliance with WVU Extension Service or West Virginia University policy.

Tobacco, Alcohol & Illegal Drugs
Tobacco product possession and/or use by 4-H youth participants is prohibited at all 4-H sponsored activities. Tobacco use by adults during 4-H sponsored events is discouraged and should only be done in designated areas and not in view of youth participants. Alcohol and illegal drugs/ controlled substances are is also prohibited at all 4-H sponsored activities, by both adult and teen staff as well as campers.

Possession or storage of a deadly weapon, destructive device, or fireworks in any form (as defined by West Virginia State Code) is prohibited on the West Virginia University campus, in University-leased facilities and in University vehicles.

Technology & Communication Devices
Wireless electronic devices for sending and/or receiving communication messages or images (e.g., cellular telephones, pagers, handhelds, laptops, walkie-talkies, etc.) are not permitted at 4-H camping programs or events, unless needed as part of the planned educational program or otherwise authorized by the Extension Professional or other adult in charge of the program or event. Possession or unauthorized use of these items will result in confiscation by the Camp Director. Items will be returned to the participant (or their parents/guardians) at the end of the program/event. Possession or use of electronic devices for playing music, radio, television or other forms of entertainment (e.g., radios, televisions, digital devices, CD players, etc.) is discouraged at 4-H Camps. WVU Extension cannot be held responsible for personal items which are lost, stolen or damaged. Their use can be distracting to other participants, and detracts from the natural esthetic of the camp environment.

Chain of Command

Understanding the chain of command at 4-H Camp is important for the safety and well-being of both campers and staff alike. It is important to stress that Teen Camp Counselors should never be in a supervisory position or responsible for disciplinary action. As noted in Topic 1, their role is to assist instructors with classes, take roll call as needed, and assist adult volunteers with various tasks throughout camp.
The Chain of Command at 4-H Camps is as follows:
1. Camp Director
2. Deans of Men & Women
3. Adult Staff & ECIs
4. Teen Camp Counselors
5. Campers

The above chain of command list illustrates who reports to whom at any 4-H Camp. In other words, if a Teen Camp Counselor observes inappropriate behavior by a camper, they should find an adult camp counselor to address the situation. The Adult Camp Counselor will determine whether the Dean of Men or Women need to be consulted. If the Dean of Men or Women are needed, then the Camp Director needs to be informed and part of the discussion regarding any actions taken. The Chain of command will be reviewed with all staff prior to the start of each camp.

Duty to Inform – Adult Camp Counselors ONLY
WVU Extension staff and 4-H Camp Adult Volunteers are required by law to report suspected abuse or neglect. Review the Duty to Inform presentation that provides more information on this important topic, especially the signs to recognize child abuse and neglect. Since Teen Camp Counselors are not in a supervisory role at camp, they should not review this information.

Volunteer Code of Conduct (adult staff) and Member Code of Conduct (teen counselors)
All adult staff are asked to complete the Volunteer Code of Conduct, whereas the Member Code of Conduct needs to be completed by all teen camp counselors. These forms outline the behavior that is expected while at camp and the consequences if these behaviors are not met. Please review both forms to be familiar with what is expected. Both will be reviewed during the staff training prior to each camp. Volunteer Code of Conduct
Members Code of Conduct